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IEPF Assist

Documentation for the shares of a deceased shareholder

Death certificate, nominee papers, affidavits, indemnity bonds and attestations — prepared consistently, so the company has less to question.

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Getting the documents right

Most delays in claims on a deceased holder's securities are caused by documents: a death certificate that is not in an acceptable form, an indemnity on the wrong stamp paper, or an affidavit that does not match the claim category.

SEBI's July 2026 framework standardises forms for transmission and defines a 'verifiable death certificate': an original, a copy attested by the nominee and verified against the original, a copy attested by a notary, Gazetted Officer or JMFC, or a death certificate with a QR code.

What this service involves

  • Death certificate

    Making sure it is in an acceptable and verifiable form, including for deaths abroad.

  • Indemnity and affidavit documents

    Executed on stamp paper of the right value for the claimant's state.

  • Heir proof

    Legal heirship certificate, family settlement deed or court document.

  • Minor and guardian cases

    Guardian KYC and proof of age where a claimant is a minor.

Who may need this service

  • Any claimant on a deceased holder's securities

    Nominee, survivor or legal heir.

Common problems we see

  • Stamp paper errors

    Wrong value or state.

  • Unverifiable copies

    Photocopies without attestation.

  • Overseas death certificate not in accepted form

    Requiring consularisation, apostille or other certification.

How the process generally works

The exact steps depend on the company, the type of holding and the facts of your case. This is a general outline.

  1. 1

    Confirm your category

    Nominee, survivor, or legal heir; QTP, simplified or above-threshold.

  2. 2

    List required documents

    Using the standard grid.

  3. 3

    Prepare and execute

    With care over stamp paper and attestation.

  4. 4

    Review before filing

    A completeness check reduces back-and-forth.

Document checklist

Checklist: transmission of securities after the holder's death

Applies to: Nominee, surviving joint holder or legal heir; listed securities (SEBI circular of 23 Jul 2026)

Common documents apply in all categories; extra documents depend on nomination and on whether the claim is QTP, simplified or above threshold. Thresholds: QTP ₹10,000 (physical) / ₹30,000 (demat); simplified ₹10 lakh (physical) / ₹30 lakh (demat).

Common documents (all claims)

  • Transmission request form (the SEBI-prescribed format for your category)
  • Latest CML of the claimant's demat account
  • Verifiable death certificateOriginal, nominee-attested copy checked against the original, copy attested by a notary / Gazetted Officer / JMFC, or one with a QR code.
  • Original security certificate(s) or copy of statement of account, as applicable
  • If a claimant is a minor: birth certificate, school-leaving certificate, passport or attested Aadhaar copy, and guardian's KYCIf applicable

Where nomination exists

  • Documents above are generally sufficient for the nominee(s)The nominee receives the assets as trustee for the legal heirs.

No nomination — QTP (low-value)

  • Request form-cum-undertaking on plain paper
  • Document establishing relationship (immediate relatives only: parents, spouse, children, parents-in-law)

No nomination — simplified documentation

  • Notarised indemnity bond
  • Notarised affidavit-cum-NOC from all legal heirs, or a family settlement deed attested as prescribedNot needed if you produce a court-issued succession certificate, probate, letter of administration or decree for these items.

No nomination — above threshold

  • Notarised affidavit-cum-NOC from all legal heirs
  • Copy of will with notarised indemnity bond, OR legal-heirship certificate from a revenue authority not below Tehsildar with indemnity bond, OR succession certificate / letter of administration / court decree

Death outside India

  • Certified true copy of the death certificate (notary/court abroad, consularisation, apostille, or certain overseas bank certification)If applicable
  • English translation, if the original is in another languageIf applicable

How IEPF Assist can help

  • Preparing a complete and consistent document set
  • Pre-filing completeness review
  • Guidance on attestation and stamp paper

We are an independent consultancy. We help you prepare, organise and follow up — the decision on your request always rests with the company, the Registrar and Transfer Agent (RTA), the depository or the relevant authority.

Expected stages and possible delays

We cannot promise a completion date, because processing depends on third parties. Common reasons for delay include:

  • Attestation abroad
  • Corrections to executed documents
  • Requests for further papers

Frequently asked questions

Can I send photocopies?
Only if they are in an acceptable verifiable form as defined for the claim, for example attested by the nominee and verified against the original, or notarised.

Related services

Share Transmission

Help transferring shares to nominees, joint holders or legal heirs after a shareholder's death, under SEBI's July 2026 framework.

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Legal Heir Share Claims

Help for legal heirs claiming shares and dividends of a deceased shareholder — from tracing to transmission or IEPF claims.

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NRI IEPF Claim Assistance

Help for NRIs and overseas legal heirs dealing with IEPF claims and Indian shareholdings from abroad.

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Discuss your case with us

Tell us what you know about the shares or documents. We will explain the likely route and what to keep ready.

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Last updated 18 Oct 2026. This page is general information, not legal or financial advice.

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